PingBell
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Direct webhook

Calendly × PingBell

Every meeting booked on Calendly, broadcast to every team screen. Connects via Calendly webhooks or Zapier.

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Common use cases

  • A live demos-booked counter on the sales floor
  • Discovery-call bell for consultants
  • Customer success call-booking tracking
  • Agency call-scheduling celebration

What Calendly + PingBell does together

Calendly’s v2 API supports webhooks on invitee.created, invitee.canceled, and invitee_no_show.created. We don’t ship a native PingBell-Calendly OAuth app; instead you point Calendly’s own webhooks (or a Zap) at PingBell’s webhook endpoint. Each new booking becomes a counter update, a team push notification, and a graph point.

Use cases

  • Sales teams tracking demos booked as their leading indicator
  • Agencies running discovery-call pipelines
  • Consultants and coaches with Calendly-based client booking
  • Customer Success tracking QBR and check-in bookings
  • Recruiters counting candidate interviews scheduled

Connection paths

Two options:

1. Calendly webhook (most direct). Calendly Standard plan and above expose webhooks. POST invitee.created (and optionally invitee.canceled / invitee_no_show.created) to your PingBell counter’s webhook URL.

2. Zapier. Use Zapier’s “New Invitee” Calendly trigger and POST to PingBell from there. Works on every Calendly plan, including free.

Setup

  1. In PingBell, create a counter and copy its webhook URL.
  2. In Calendly: Account → Integrations → Webhooks. Add a webhook with the PingBell URL. Pick the events. (Or build a Zap with Calendly → PingBell.)
  3. Test with a sample booking.
  4. Install the PingBell TV and mobile apps. Scan the QR on the TV to pair.

Why PingBell for Calendly users

Calendly’s own notifications are email-focused. Third-party dashboard tools don’t offer TV displays. PingBell adds real-time floor-level visibility every time someone books, plus a sound and a push on every team phone.

FAQ

Which Calendly plan supports webhooks?

Standard or higher. Free-plan users should use Zapier.

Rescheduled meetings?

Calendly fires canceled + created events for reschedules. If you wire both into the counter you’ll see net booking math.

No-shows?

Supported via invitee_no_show.created. You can run a separate “demos held” counter that subtracts no-shows from bookings.

Routing forms?

Yes. Routing-form bookings fire the same events.

Related: Calendly push notifications solution

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